Privacy Policy

Chapel Preschool is a ministry of The Chapel. This policy covers chapelpreschool.com, including the Enrollment Portal. The Chapel's main website has its own policy at thechapel.com/privacy-policy.

Below, we explain what information we collect about you and your child, and how we use it.

When you browse the site

The public pages of chapelpreschool.com, such as class times, tuition, and a typical day, collect nothing from you beyond the basic technical information every website records: IP address, browser type, and pages visited. We use Google Analytics to see which pages families read.

If you use the contact form, we ask for your name, email address, an optional phone number, and your message. It goes to the preschool director.

When you register

Registration and the registration fee are handled at payments.thechapel.com, which has its own privacy policy. At that point we ask for:

• Your child's first name, last name, and date of birth
• The class you're requesting
• Parent or guardian name(s), phone number, email address, and mailing address

When you enroll: the Enrollment Portal

Once your child has a spot, we email you an enrollment code. That code opens the Enrollment Portal, where you complete the enrollment forms online. The code is tied to your child and only opens your child's forms.

The forms ask for what a preschool needs in order to enroll your child and care for them safely: contact and household information, your child's health and medical needs, emergency contacts and authorized pickup people, the details required if your child ever needs emergency medical care, and anything about your family's circumstances that affects your child's day.

Your answers save as you type them, so you can stop and come back. We record the date and the IP address of each save, which is how we can tell you when a form was completed and by whom if a question comes up later. When a form is finished, we generate a PDF of it, stored securely, and keep that as the signed record.

We don't ask children for information directly, and the portal isn't designed for a child to use.

How we use it

• To enroll your child and place them in the right class
• To care for your child day to day, including responding to a medical need
• To reach you, and to know who is allowed to pick your child up
• To communicate about the program, schedule, closures, and events
• To handle tuition and billing
• To meet our recordkeeping obligations

Who we share it with

Only where it's needed:

• Our teachers and staff, limited to the children in their care and the information they need to provide it
• A classroom communication app, if the teacher uses one to message families and share classroom photos
• Emergency responders and medical personnel, if your child needs care
• The Chapel's administrative staff, for enrollment, tuition, and billing
• Stripe, for registration and tuition payments; card details go directly to Stripe and aren't stored by us
• Other preschool families, limited to what you choose to include in the class directory
• Anyone the law requires, including reports we are legally obligated to make to protect a child's safety

We will never sell your information or share it with advertisers, and we don't use it for marketing beyond communicating with you about the preschool.

Photos and video

We may photograph and record classroom activities, celebrations, and events. Two things in particular:

• Teachers share photos with your class's families through the classroom communication app.
• We stream the Moving Up and Graduation Program at the end of the year, so family members who can't attend can still watch.

We may also use photos in preschool and Chapel materials. Permission for all of this is handled by the Photo and Media Consent form at enrollment. If you'd rather your child not appear, let us know. If something is already published that you'd like removed, contact us and we'll take it down.

How we protect it

The Enrollment Portal opens only with the enrollment code we send you, and that code opens only your child's forms. Access to a child's record is limited to staff whose role requires it. Traffic to the site is encrypted, and we maintain administrative, technical, and physical safeguards consistent with the New York SHIELD Act. Your child's personal information, including health information, is treated as sensitive and confidential.

Please treat your enrollment code like a password, because it's what protects your child's forms. If you think someone else has it, tell us and we'll issue a new one.

No system is perfectly secure. If a breach affecting private information occurs, we'll notify all affected parties and the appropriate New York State authorities as the law requires.

How long we keep information

We keep enrollment records while your child is enrolled and for a period afterward for administrative and recordkeeping purposes.

Your choices and requests

Contact us to see what's in your child's file, correct anything that's wrong, or ask us to remove something. Some records we're required to keep.